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July 08 2022
 min read

The PARA System of Organization

Anushka Das

Looking for systems which can make organization easier for you? The PARA system is an excellent option.

The PARA System of Organization

In this hectic and fast world, everyone is always looking for ways to make their lifestyle more productive. With several tips and tricks floating around, it also becomes important to measure the efficiency of the various tools we use in our daily life. 

Technology has truly taken everything by storm. There are hundreds of applications just waiting to be downloaded and used. Applications that wake you up on time, help you filter through your folders, help you make schedules et cetera. It is fair to say that our lives have been made easier, but how do we judge which tool is truly useful for us?

Now, there are various systems in place which help us filter through our files and sort them out. Different systems suit different people. One such popular system is the PARA system. This particular system was developed by Tiago Forte, the genius author of the book 'Building a Second Brain'. It is broadly explained as:

P stands for Projects. This includes several tasks which are connected to the main goal and have deadlines associated with them. 

A stands for Areas. This refers to a sphere of activity with a standard to be maintained over time. 

R stands for Resources. This includes themes with ongoing interest.

A stands for Archive. This includes all the inactive items from the above three categories.

The organization of resources is an essential part of leading a productive lifestyle. Sifting through folders and trying to figure out where all the necessary information is saved is quite cumbersome. Maintaining a digital domain saves time and resources, it makes it significantly easier to access information and categorize them. The PARA system is an excellent way to do so. 

Applying the PARA system can take some practice and perfection over time. It can be personalized and used in different scenarios as well. You can begin by creating four different folders with each of them standing for one broad category.

Projects - This can refer to different things. It can include your clientele, team initiatives, or different sections of your workload. As long as you know exactly what item in the folder stands for, you can work through them. Anything with a due date, deadline, or goal can be considered a project. 

Areas of Interest - This digital domain can hold anything that interests you. A never-ending folder of resources on topics that interest you. 

Resources and Research - It is quite a common problem to drown in all the content and research that is present. There are endless channels for resources and it is overwhelming. Having a single destination for all research makes it significantly easier to access and saves a considerable amount of time. There are various applications and tools which help in categorizing and labeling links and resources so that future use becomes easier. 

Archives - This can contain all the resources which you no longer use but also don't want to let go of. It can also be used to transfer active files into the archive section to denote that they are dealt with.

The way you utilize, store and manage information says a lot about how you use it as well. Systems like the PARA system allow for many efficient use cases. Structuring your information can lead to much productivity.