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July 11 2022
 min read

Productivity System #1 Getting Things Done

Anushka Das

As the name suggests, Getting Things Done would help you flourish in any aspect of your life by focusing your mind.

Productivity System #1 Getting Things Done

What are Productivity Systems?

Productivity Systems refer to systematic methodologies, guidelines, or practices that are developed to improve productivity and boost efficiency. The most effective productivity systems are usually easy to adapt and personalize, they are flexible and can be utilized easily. There are a huge number of productivity systems, finding one that suits you takes some time. 

The need for these productivity systems is obvious. They help you focus and concentrate on what is necessary. At times, it becomes difficult to organize all the tasks on our hands. With these systems in place, there is a strategy in place to reach your goal. 

As mentioned before, there are several such productivity systems. In this article, the first productivity system is discussed. It is referred to as Getting Things Done (GTD). 

Productivity System #1: Getting Things Done (GTD)

This system was developed by David Allen. There are two basics to this system:

1. Capture Everything

It is natural to have ideas and thoughts floating in our heads. Most of the time, we forget and do not bother to record them. These ideas we get are priceless. 

A huge part of GTD is dumping all these ideas, thoughts, and schedules into one digital domain. A digital system allows you to keep everything in check. Keeping everything organized and categorized is helpful in the long run. 

2. Controlling Input

The human mind shows an incredible flow of information all the time. We are always thinking about projects, ideas, and experiences. At times, this flow can hinder us from focusing on the task at hand. It is beneficial to turn off inputs that we do not want and to focus on what we truly want. 

Now, according to David Allen, no matter what kind of work you do, there are five basic stages:

1. Collection

Collection of information that catches our attention. This kind of input can be anything, like different emails, tasks, projects ideas, and even conversations. This is where you can merely dump all of this information for future use. It is useful to carefully categorize everything. 

2. Processing

The next step would be processing. All this information that is saved for later use should be processed carefully. The endless emails, ideas, and brainstorming sessions need to be properly taken care of. You process all this information and decide what to do with it.

3. Organization

Decluttering is an extremely important step. Only a few things should be prioritized as it is not possible to come through with every task with the same passion and resources. Deciding what tasks should be on top of the list, what tasks should not even be on the list et cetera is an important part of this system. This saves time and resources.

4. Reviewing

Now, this is a critical step. Here, you have to decide what to do with the results you have. Review the results you have from the tasks and take the necessary next decision based on them. Only after careful evaluation can you decide what to do next.

5. Execution

The final step should take less time if the previous steps are fulfilled successfully. If you have determined what your priorities are, and decided on a plan of action based on the same, execution should be much easier.

Try this system of productivity in any aspect of your life and reap the rewards it yields!